Suppliers
The after-wedding admin, done for you. Your couple lists who worked on their day through one link, it fills itself in from a shared directory, and you get the blog links, email list and Instagram tags back in a click.
Walk through the concept
Shape it, fill it, grow it, copy it.
A four-step, clickable concept: customise your form, watch a couple fill it in with Scotland-first typeahead, approve the new suppliers into a shared directory, then copy everything out for Instagram, the blog and email. Runs on sample data, nothing saved.
What it does
The bit of the job nobody enjoys.
Couples fill it in, in minutes
Send one link. Your couple lists who worked on their day, and you're pre-added. No logins, no chasing — the form locks itself when they submit.
The directory fills the gaps
Start typing 'Rowanhill' and the venue's website, Instagram and email drop straight in. A shared, verified supplier directory that gets smarter with every wedding.
Six outputs, one click
Website links for the blog, an email list to share the gallery, Instagram handles for Stories, role-and-handle lines for the grid, a hyperlinked HTML credit block, and a CSV.
A Scottish supplier taxonomy
Celebrant, kilts, piper, ceilidh band, marquee — the categories a Scottish wedding actually has, not a generic list. Reorder them to match how you work.
You own your directory
Approve new suppliers into the shared pool, or keep some to yourself. You can only edit your own records, and every couple's exact wording is kept safe.
The tidying, done for you
New suppliers arrive with a plain-English legitimacy note and a 'possibly the same as…' flag, so a queue of typos never becomes your evening.
How it works
One link, then it runs itself.
- 1
Share your link
Drop it into your Studio Ninja 'supplier details' email. It goes out automatically a few months before the day.
- 2
The couple lists their team
They type each supplier; the directory auto-fills the ones it knows. Anything new is theirs to add by hand.
- 3
You get notified
The form locks, the event shows as complete, and their whole supplier list is waiting for you.
- 4
Copy, credit, done
One click gives you the blog links, the email list, and the Instagram tags — the admin that used to eat an evening.
Why I'm building it in the open
I've used a tool like this for my own weddings for years, and it quietly saves me an evening of admin per couple. This is my own take, built for UK and Scottish photographers, starting with a directory seeded from my own suppliers. It's the first Co Lab tool that needs a proper backend, so I'm planning it carefully and sharing the plan — schema, privacy and all — as I go.
Where it's going
Start simple, grow with use.
The first version does the core loop beautifully. These come once it's earning its place on real weddings.
Per-tenant branding
Your colours, header image and logo on the couple-facing form, so it feels like part of your studio, not a third-party tool.
Studio Ninja templates
A ready-made 'supplier details' email with the correct merge variables, documented step by step — set up in five minutes.
AI caption drafts
A first draft of the Instagram caption in your voice, suppliers already tagged, for the grid post you keep meaning to write.
Custom domains
suppliers.yourstudio.co.uk instead of a shared link, once the core is proven and loved.
Would you use this on your weddings?
I'm looking for a small founding group of UK photographers to shape it and be the first in. Tell me how you handle supplier credits now, and what you'd want back after the day.